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revise banning policy + relevant bylaw #41

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sophiebsw merged 3 commits into from
Feb 5, 2026
Merged

revise banning policy + relevant bylaw #41

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2bf3447
revise banning policy + relevant bylaw
sophiebsw Feb 4, 2026
8f562f5
add language about written statement
sophiebsw Feb 5, 2026
630a93b
updated amendmant dates
sophiebsw Feb 5, 2026
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12 changes: 7 additions & 5 deletions docs/user-docs/docs/bylaws.md
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Expand Up @@ -3,7 +3,7 @@ title: Bylaws
---

These are the official **Bylaws of the Open Computing Facility**, as last
amended at the Board meeting of May 7, 2025.
amended at the Board meeting of February 4, 2026.

1. [Repealed]

Expand Down Expand Up @@ -89,9 +89,10 @@ amended at the Board meeting of May 7, 2025.
Board member will not be able to fulfill their duties (e.g. due to medical or
other concerns).

17. Any director who is banned from the OCF or has their account disabled due
to misuse will be removed from the board and is not eligible for
membership on the Board of Directors.
17. Any director who is formally or temporarily banned from the OCF will be removed
from the board and is not eligible for membership on the Board of Directors.
Directorship is not automatically reinstated upon this ban being overturned, and
they must follow the official nomination process to be re-added.

18. Committees

Expand Down Expand Up @@ -207,4 +208,5 @@ meeting of December 2, 2019. Bylaw 12.2 amended and bylaws 18.1.7, 18.3.3,
and 19 added at the Board meeting of September 9, 2020. Bylaws 18.1.8 and
18.3.2 added at the Board meeting of April 13, 2021. Bylaw 5 and 18 amended
at the Board meeting of November 17, 2021. Bylaws 3, 7, 14, and 16 amended,
and bylaws 20 and 21 added at the Board meeting of May 7, 2025.
and bylaws 20 and 21 added at the Board meeting of May 7, 2025. Bylaw 17
amended at the Board meeting of February 4, 2026.
27 changes: 25 additions & 2 deletions docs/user-docs/membership/banning.md
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Expand Up @@ -2,7 +2,7 @@
title: Banning Policy
---

_As amended by the Board of Directors, December 3, 2018._
_As amended by the Board of Directors, February 4, 2026._

Any member of the OCF staff may propose to ban a user from the OCF for willful
violation of OCF policies. Banned users may not enter the OCF lab or use any
Expand All @@ -12,11 +12,34 @@ Once a user is proposed to be banned, all staff with any involvement with the
user will be called to the next Board of Directors meeting, and those present
shall testify. The Board of Directors may then decide to ban the user with a ⅔
majority vote. If the violation of OCF policies is additionally a violation of
the UC Berkeley Student Code of Conduct, the GM will submit a report to the
the UC Berkeley Student Code of Conduct, a General Manager will submit a report to the
Center of Student Conduct.

In the case where there are urgent concerns about the wellbeing of the OCF or
its members, a user may be temporarily banned by a majority agreement of the
current General and Site Managers. A temporarily banned user will have the
same restrictions placed on them as a formally banned user. This action must be made
known to all members of the Board of Directors, although the exact reasoning may be
withheld until the formal ban process. This ban will lapse if not formally ratified at
the next regularly scheduled Board of Directors meeting through the regular banning
process.

In the case where the power to temporarily ban a user would be invoked twice between
two regularly scheduled meetings, or for a second time on the same user during the
same semester, an emergency Board of Directors meeting must be held to discuss the
situation at the soonest possible time. If the General and Site Managers disagree
with the Board of Directors' decision to not ban a user, and are concerned about the
safety of the OCF or its members, they should escalate to the OCF's Program Advisor or
relevant campus departments.

If the user is banned, they shall be promptly notified of the ban and given a
chance to appeal the ban at one of the next three future Board of Directors
meetings. At that meeting, they will be asked to explain their actions. The
Board of Directors then may decide with a ⅔ majority vote by secret ballot to
uphold the ban; if the ban is not upheld, it shall be rescinded.

In order to ensure the safety and comfort of any affected persons, users may
not be physically or digitally present at the Board of Directors meeting while
any details of their proposed ban are being discussed or voted on. However,
they may present a written statement to be read out by a General Manager
before deliberations.
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